Biyinzika Poultry Uganda Limited
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Farms

Farm Administrator

The Farm Administrator is responsible for the custody, recording, documentation, reconciliation and control of inventory and biological asset movements at the assigned farm. The role is the primary Finance/Inventory control point at the farm and is responsible for accurate, timely ERP/system data capture, supporting documentation, reconciliations, stock counts and exception reporting. The role works under the functional supervision of the Inventory Manager – Operations, while maintaining a dotted operational reporting relationship with the Farm Manager. The position holder is expected to follow the set rules, regulations, and guidelines of BPUL while ensuring the accomplishment of goals and targets given by Management.

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Duty station
Mpoma 4 Farm
Employment
Permanent
Posted
6 November 2026
Applications close
18 November 2026
Reports to
Inventory Manager
Dotted line
Farm Manager

What you'll do

Key position responsibilities

30 items

  • Maintain custody and control of all feed held in farm stores.
  • Record and document all feed receipts, issues, transfers and returns in the ERP/system in real time.
  • Control and document all feed movements from farm stores to individual chicken houses.
  • Ensure feed is issued only against duly authorized and properly documented requirements.
  • Perform daily reconciliation of feed receipts, issues, consumption, returns and closing stock.
  • Conduct weekly physical feed counts and reconcile physical balances to ERP records.
  • Monitor and report unusual feed consumption, stock variances, losses or unexplained movements immediately.
  • Record and control all bird movements into, within and out of the farm.
Show 22 more responsibilities
  • Maintain accurate records of placements, inter-house transfers, authorized inter-farm transfers, sales, culls and other disposals.
  • Record mortalities and ensure mortality movements/disposals are properly documented and reconciled.
  • Maintain accurate daily bird population records by house and reconcile opening birds, placements, transfers, mortalities, sales/culls and closing birds.
  • Ensure every biological asset movement is supported by appropriate authorization, documentation and system entry.
  • Escalate unexplained differences between physical birds, operational records and system balances immediately.
  • Maintain accurate daily egg production records by house/flock.
  • Record and control movements from chicken houses to designated collection/storage areas.
  • Record transfers to hatchery, sales, disposals, breakages, rejects and other authorized movements.
  • Perform daily reconciliation of eggs produced, transferred, sold, rejected, damaged and closing stock.
  • Immediately investigate and escalate unexplained egg variances.
  • Maintain custody, recording and control of farm consumables and other inventories under the responsibility of the role.
  • Record receipts, issues, transfers, returns and closing balances in the ERP/system.
  • Ensure consumables are issued only against approved and documented requests.
  • Conduct regular physical verification and reconciliation against ERP and supporting records.
  • Identify and report obsolete, damaged, expired, slow-moving or unexplained inventory.
  • Maintain accurate and up-to-date ERP/system records and support documentation.
  • Perform daily, weekly and monthly reconciliations prescribed by the Inventory Manager – Operations.
  • Ensure physical stock agrees with system balances and investigate all differences.
  • Escalate stock variances, unusual consumption, unauthorized movements, missing documentation or suspected control breaches immediately.
  • Prepare and submit inventory, feed consumption, egg production, bird movement and stock reports to the Inventory Manager – Operations and Farm Manager.
  • Support stock counts, biological asset counts, internal audits and inventory investigations.
  • Ensure no inventory or biological asset movement occurs without appropriate documentation and authorization. Post all authorized farm transactions in the ERP/system in real time and maintain complete audit trails. Maintain accurate pen cards/bin cards and ensure they agree with system balances and approved operational records. Ensure source documents are complete, authorized, filed and readily available for review. Monitor system exceptions and promptly correct or escalate data-entry errors. Do not process unauthorized adjustments, transfers, issues, receipts or disposals. Cascade approved 정보?

What you'll bring

Qualifications, skills & experience

8 items

  • Degree in Business Administration (Accounting/Finance), Finance and accounting, or BBA, Business computing.
  • Basic skills in arithmetic.
  • Minimum of 1-2 years in similar accounting position in a busy commercial organisation.
  • Computer literacy especially accounting systems.
  • Reporting skills.
  • Interpersonal skills.
  • Excellent analytical skills.
  • Demonstrated BPU High-Performance Behaviours: Common purpose; Open communication; Setting and Achieving Targets; Sense of Urgency & Agility; Accountability; Collaborate Effectively; Result-Driven Mindset; Trust & Mutual Respect; Customer Focused; Innovation & Continuous Learning; Sense of Belonging.

What happens next

A straightforward application.

  1. 1Share your details
  2. 2Add experience & CV
  3. 3Review and submit
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